Radley James is a recruitment company specialising in Finance and Technology in the UK, USA, Asia Pacific and Europe. This policy covers all our brands, Radley James Ltd, Radley James PTE, Radley James Inc, Radley James Europe Ltd and their associated products and services.
The UK General Data Protection Regulation (UK GDPR), tailored by the Data Protection Act 2018, provides a strict framework within which commercial organisations can legally operate.
Where we process Personal Data, we must ensure that processing is justified using at least one of the processing conditions. All Radley James employees responsible for processing Personal Data are aware of the conditions for processing, which are, Consent, Legitimate Interest, Contract, Legal Obligation, Vital Interest or Public Task.
What is the purpose and legal basis for processing?
- Radley James rely on ‘legitimate interest’ to process personal data in respect of providing work finding services.
- Once engaged or employed by Radley James we rely on the legal basis of contract and legal obligation to process your data.
What Personal Data do Radley James collect?
Work Finding Services (legitimate interest)
- Your CV including name, date of birth, e-mail, telephone number, LinkedIn and address.
- Salary expectation
- Employment or Work History
- Interview feedback
- Conversation notes
If you are employed or engaged by Radley James (contract and legal obligation)
- Right to Work and Identification documents
- Proof of address
- Next of Kin and emergency contact details
- Healthcare and pension records (if applicable)
- Bank and National Insurance Details
- Training Records
- HR, Holiday and Sickness Records (if applicable)
- Record of Payments and Invoices
- Record of PAYE and Salary
If you email your CV to Radley James, apply via the Radley James job portal or apply for a role advertised by Radley James we will, based on legitimate interest, store your CV and the data contained within the CV for the purpose of progressing your application. In progressing your application, it may also be necessary to share this data with a third-party to further your application.
If you are contacted by a member of our team who has made contact via a social media channel, such as LinkedIn, and you have expressed interest in a role, data shared during this time may also be stored on our database for the purpose of progressing your application. In progressing your application, it may also be necessary to share this data with a third-party client to further your application.
If the above is not your expectation regarding Radley James and the service we provide, please do not submit your CV or any other personal data.
Entering your email address or uploading your CV, or supplying other data, indicates that you have read and understood the terms and conditions of the policy. Please take a moment to read through what information we collect about you, who we share it with and how they might use it.
Right to be informed of what we will do with your data
Right of access to your personal data
Right to rectify and inaccurate Personal Data
Right to erasure unless there are overriding legitimate grounds to not do so
Right to restrict processing
Right to data portability
Right to object
Who will have access to the data?
The recipients of personal data are limited to Radley James brands as detailed above. We may also share data with a third parties, for example, end clients. Your data will not be shared with any third parties outside of the EEA unless appropriate safeguards are in place.
How long will the data be kept for?
Radley James will retain Personal Data for 5 years to allow you the first opportunity to be informed about relevant roles on offer in your field of work. If there is no meaningful contact within 5 years, we will remove your personal information from our database.
We must keep your certain financial records for 6 years from the end of the last company financial year they relate to, or longer if: they show a transaction that covers more than one of the company’s accounting periods. HMRC can carry out financial audits at any time and we have a legal obligation to be able to produce the documentation requested. After 6 years this information can be deleted.
Radley James must keep Right To Work documents for 2 years after a worker or employee ceases working either as an employee or a contractor.
Radley James are required to deactivate personal data, whichever is the earlier of, the relevant retention period, or when in receipt of a data subjects request to do so, unless there are overriding legitimate grounds to not do so.
Who controls my personal data?
The Data Controller is Radley James Limited (UK Company Number 7039305) New London House, Fenchurch Street, London EC3R 7LP
The Data Controller’s representative is the HR team at Radley James.
Radley James Limited is registered as a Data Controller with the Information Commissioner’s Office Certificate Number Z3000175
You can also make a complaint to the Information Commissioner, who is an independent regulator. Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. Telephone: 0303 123 1113. Textphone: 01625 545860